As you are aware, the Parent Participation Program plays an integral part in the operation of the school.  The aim of the program is to create a spirit of community among families and staff working closely together to provide the best education for our students.  A minimum of 5 hours, out of the 40 hours, must be volunteered in fundraising events.

• Parents doing yard supervision for the year are exempted from this requirement.
• Your time sheets for recording your participation hours are submitted bi-monthly.
• As part of the Parent Participation Program, the parents of each class take on the responsibility for one school function each year:

CLASS RESPONSIBILITIES
K          –          Parent Appreciation Evening:  Year End
1          –          Christmas Fair - shared
2          –          Grade 7 Graduation Luncheon
3          –          First Communion Reception
4          –          Christmas Fair - shared
5          –          Confirmation Reception
6          –          Outdoor Education Fundraising
7          –          Alumni Mothers’ Gathering
PEC      –          Wine and Cheese Social at Meet the Teacher Night

Listed below are the categories with the corresponding duties and responsibilities:

FUNDRAISING EVENTS

Walkathon (September)
Wrapping Paper Sale (October)
Christmas Fair (December)
Dinner/Auction (Bi-Annual)
Grade 6 Fundraisers for Outdoor Ed Camp

YARD DUTY

• Morning supervision 8:00 a.m. to 8:45 a.m. – bring latecomers to gym and music
• Assisting staff in lunchtime supervision – 12:00 noon to 1:00 p.m.
• After school 2:45 p.m. to 3:30 p.m. (Wednesdays, 1:45 p.m. to 2:30 p.m.)
• schoolyard supervision – bring any students not picked up yet into school at 3:30 p.m. (Wednesdays, 2:30 p.m.)

To ensure consistent playground supervisors, it is required to commit to one shift per week for the entire school year (September to June).  It is a very important job for the safety and happiness of all of our students!  With consistency the children will be able to develop a structured and comfortable relationship with the supervisors. 

It is required (not optional) to attend a safety workshop in September facilitated by the Principal and the playground coordinator.  Because of the importance of this job, playground supervisors will not be required to do the mandatory 5 hours of fundraising but instead will be joining a team of committed playground volunteers.

SAFE ARRIVAL

• Phoning parents of children not in school when attendance check is done – Mondays to Fridays (8:30 a.m. to 9:00 a.m.)

OFFICE HELP

• Assisting the Secretary in the school office – answering phones; taking messages; photocopying newsletters and distributing to classes; photocopying Mass booklets; filing letters and documents; preparing emergency preparedness kits and ID cards; checking emergency preparedness forms; running errands, and others
• Mondays to Fridays – 1 ½ to 2 hours per week – a.m. or p.m.

LIBRARY

• Supervision of and giving assistance to students at lunch, during or after school
• for Primary grades – working with class teacher for library session

CLASS PARENTS

• One parent responsible for each grade – mainly organizing classroom volunteers for special events and the class responsibility.

CLASSROOM HELPERS

• Primary – K, 1, 2 and 3
• Intermediate – 4, 5, 6 and 7

EMERGENCY PREPAREDNESS

• Parents living within walking distance of the school are encouraged to sign up for emergency preparedness drill volunteers and committee member positions.

COACHING
Cross Country (September/October)
Volleyball (September to November)
Basketball (December to February)
Track and Field (April to June)
Drama (winter months)
Speech Arts (January/February)

PARENT RESOURCE
Special Talents and Extracurricular Activities
Choir / Musical Groups
Clubs
Computer
Lunch Hour Programs
Drama
Others

DRIVERS - Bring students to and from special events.

PARISH EDUCATION COMMITTEE    (Elected and Appointed Positions)

MAINTENANCE
Painting
Carpentry
General Repairs
Clean Up – Year Round and Summer
Grounds
Playground Woodchip Clean up
Leaf Raking
Snow Shoveling
Gardening/Watering Plants
Recycling
Others

HOT LUNCH
Organize order forms, purchase, prepare and distribute hot lunches once per month.

Dress Code Supplies

Class Supplies

First Aid Supplies

Tabulating Parent Participation Hours

Managing Parent Participation Portfolios

Note:

• Mayfair is a parish activity.  Hours volunteered in the Mayfair, although greatly welcome, are not part of the Parent Participation Program.
• It is the responsibility of parents participating in the Parent Participation Program to return the Time Sheets bi-monthly so their volunteer hours can be tabulated efficiently.  Don’t wait until the end of the school year to do the volunteer hours or to submit the time sheets.
• PPP hours are tabulated on a school year basis only, from July until the end of June.  Hours may not be carried forward to the following year.
• Cheques of parents who have not completed their parent participation hours will be deposited on the second Friday of June, unless other arrangements have been made with the school office.  Parents will be reimbursed for hours completed.